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Expenses & mileage

Expense, receipt and mileage tracking for contractors

HandyBook records expenses against jobs with receipt photos on every plan, so per-job profit and tax reports reflect real costs. Pro adds AI receipt scanning (OCR) that reads the vendor and amount from a photo, and Business adds automatic GPS mileage tracking that classifies trips as business or personal.

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Which plans include it

Expenses & mileage is included on every plan (Starter, Pro and Business). The Starter plan is the lowest plan that includes it; see pricing for every feature by plan.

Job costing that matches reality

Materials, dump fees, permits and fuel recorded against a job show up in that job’s profit, not just in a year-end pile.

  • Expenses with categories and receipt photos
  • Per-job profit after materials and labor
  • Revenue, profit and tax reports
  • Receipt OCR (Pro) and automatic GPS mileage (Business)

Expenses & mileage: frequently asked questions

Does HandyBook track mileage?

Automatic GPS mileage tracking is included on the Business plan; it classifies trips as business or personal for tax records.

Related features

Time trackingClock in and out of jobs, build timesheets and bill hours onto invoices. HandyBook time tracking for handymen and small contractor crews, on Pro and Business.QuickBooks Online syncPush invoices, customers and payments from HandyBook to QuickBooks Online, and import your QuickBooks history. Included on HandyBook Pro and Business plans.InvoicingCreate invoices from completed jobs, send a pay-by-card link, and track paid and overdue invoices. HandyBook invoicing with Stripe card payments for the trades.

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Quotes, invoices, scheduling, CRM and card payments in one app for iPhone and the web. Cancel any time during the trial at no cost.

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