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HandyBook
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For hvac technicians

HVAC business software for small heating and cooling companies

HandyBook fits small HVAC and ventilation businesses that want quoting with HVAC calculators, recurring maintenance jobs, auto-billed service plans (Business), technician scheduling and card payments — without enterprise HVAC software pricing.

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How HandyBook fits a HVAC business

Maintenance agreements

Recurring jobs (Pro) schedule seasonal tune-ups; service plans (Business) bill members automatically.

Install and service quotes

Calculators for thermostats, mini-splits, bath fans, dryer vents, duct sealing and more (Pro).

Live crew map

Business shows on-duty technicians on a live map for same-day dispatch.

15 built-in calculators for hvac technicians

On the Pro and Business plans, each calculator turns measurements into a materials list that is added to the quote or job. These are the calculators most relevant to this trade:

HVAC / Ventilation

  • Smart Thermostat Install
  • Mini-Split AC Install
  • Dryer Vent Cleaning
  • Bath Fan Install (vented to exterior)
  • Range Hood Install (vented)
  • HVAC Duct Seal (mastic)
  • AC Condenser Pad Replace
  • Attic Fan Install (gable or roof)
  • Whole-House Fan Install
  • New Dryer Vent Install
  • Whole-House Humidifier (bypass / fan-powered)
  • Furnace Filter / Air Cleaner Upgrade

Insulation

  • Attic Insulation (blown-in)
  • Whole-Home Weatherization Audit + Seal
  • Pipe Insulation (hot water + freeze protection)

Everything else included

  • Line-item quotes customers accept and sign online
  • Invoices with a pay-by-card link (Stripe)
  • Job calendar and pipeline from lead to paid
  • Customer records with full job history
  • Expense tracking and per-job profit reports
  • iPhone app plus a full web app

See every feature on the features page and plan details on pricing.

Is HandyBook the right fit?

A good fit for

  • Owner-operator and small HVAC service companies
  • Handymen offering ventilation and thermostat work

Probably not the right fit for

  • HVAC companies with call centers, large fleets and equipment-level service history requirements

Frequently asked questions

How much does HandyBook cost?

Starter is $44.99/month, Pro is $119/month and Business is $299/month. Each plan includes one user; additional users are $29.99/month each. Every plan starts with a 14-day free trial, and annual billing saves 20%.

HandyBook for other trades

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Try HandyBook free for 14 days

Quotes, invoices, scheduling, CRM and card payments in one app for iPhone and the web. Cancel any time during the trial at no cost.

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