Tracking Time on a Job

Tracking Time on a Job

Tracking hours makes time-and-materials invoicing accurate and shows where labor really goes. You can track time from a job's Time tab or from the standalone Time Tracking screen.

On a job (Time tab)

Open the job and click the Time tab. You'll see three sections:

Active timers — any running timers for this job, each with a live elapsed count and a Stop button.

Start a timer

1. Pick the Employee (defaults to you)
2. Optionally add Notes ("what's being worked on")
3. Click Start timer

Add hours manually — expand this to log time after the fact: pick the Employee, Date, Hours, and notes, then save.

The job header's Actual card shows total hours logged.

On the Time Tracking screen

The sidebar Time Tracking screen gives you:

• Clock in / Clock out against a selected job
• Add Manual Time Entry — Hours, Hourly Rate ($), Notes, and a Billable toggle
• Recent Time Entries — edit hours/notes/billable inline, or delete

Billable hours and invoicing

Mark entries Billable (default on) to include them when you invoice. When you create an invoice from a job, closed billable time entries are pulled in as a labor line using the quote's labor rate (or the entry's hourly rate), priced by the hours actually worked.

FAQ

Can I track time for a teammate? Yes — choose the Employee when starting a timer or adding a manual entry.

What if I forget to start the timer? Use Add hours manually (on the job) or Add Manual Time Entry (Time Tracking screen).

How do non-billable hours behave? They're recorded for your records but aren't pulled into invoices.

Where do I set an hourly rate? On the manual entry form on the Time Tracking screen.